Meeting Minutes – 2/5/2020

Welcome/Introductions

Open Forum

  • What do you want to talk about?
    • Yharnet will be attending ALA in June (part of student-to-staff program)

Student Groups : updates, events, requests

  • ALA – Katie
    • First meeting on Tues Feb 18th: Hosting board-game/networking social, with donuts & convo!
    • Upcoming open roles: Co-chair & Secretary — nominations in April, vote in May
  • SLA – Laura
    • Two new officers this semester
    • Next Wednesday is first meeting, will announce first tour
      • Touring Mayo Clinic Library (limit 10)
    • Planning panel event for April 6 
  • SAA – Dan
    • Tour of Science Museum on Feb 14 (FULL)
    • Tour of Twins Archive in April (TBD)
    • Upcoming panel planned – details will be on SAA Student Chapter website
  • PLG – Ren
    • No officer present

Financials

  • Treasury update -Rachel
    • Current balance —>  $3,814.26
    • Reimbursements open for Spring 2020 semester
  • (Re)VOTE: Funding for Student Groups – per-semester allocation or reimbursement
    • SGO Treasurer would prefer allocation
    • VOTE DELAYED until first meeting of Spring term
      • VOTE Results: Unanimous vote to approve allocations, as below: 
        • Set account limits – if group account is at or above $300, no allocation. If account it less than $300, SGO will provide allocation of $50.
        • Exceptions: any funds ear-marked for recurring purposes do not count against the account limits.
        • Formalized documentation has been requested & will be created by SGO officers.

Topics

  • Need new Student Representatives for Faculty Committees 
  • LIS Mixer update — currently aiming for first Monday of March.
    Will send invite as soon as we have details. 
  • SGO Officers Update (annual election, open role for Fall term)
    • Communications Officer role will be open for Fall
    • Also creating a Co-Chair role
  • Shared Calendar for student groups — in-progress.
  • MLIS Summit
    • Coming up: Monday April 20th — please attend if you can!

Committees Reports

  • Standard I “Systematic Planning” – Erin Gingrich (Faculty Chair is Dr. Lim)
    • Have not yet met this term
      Goals for MLIS programs; how to measure success of goals; alignment of MLIs strategic goals with University strategic goals
  • Standard II “Curriculum”– Kimberly Nicholson (Faculty Chair is Dr. Yukawa)
    • Rep not present
      In charge of overseeing changes to curriculum; vetting new courses; does current curriculum need review/updates; etc
  • Standard III “Faculty” – OPEN (Faculty Chair is Dr. Dahlen)
    • Need a new student representative
    • From Deb T: Working on submitting 2-year report to ALA on accreditation
      Structured time for faculty to connect with each other; sometimes schedule those to allow student attendance; have in past developed a handbook for faculty
  • Standard IV “Students” – OPEN (Faculty Chair is Dr. Lesniaski)
    • Need a new student representative
      Orientation (design of); oversight of scholarship funds; (email-based discussions of student services)
  • Standard  V “Facilities” – Mary Pukenis (Faculty Chair is Dr. Ross)
    • Rep not present
      Considers classroom spaces & technology availability

Questions? Comments?

  • none

Meeting Minutes – 11/12/2019

Welcome/Introductions

Open Forum

  • What do you want to talk about?
    • ALA Student-to-Staff program will be accepting nominations shortly. Update will be sent out once officially announced. 
      • This supports an enrolled MLIS student to attend annual ALA conference for free – but they will have to work for ~15 hrs while there. Only cost to student is travel (submit to SGO for possible reimbursement). 
      • Student must also be: current ALA member, current member of ALA student chapter, and not have benefitted from this before. 
      • Will be in Chicago at the end of June 2020

Student Groups : updates, events, requests

  • ALA – Alyssa
    • Next meeting is Nov 19 in CdC 17
      • Tasha Nins (former student) will come speak at group meeting next week 
    • Maker-space tour at Roseville Library on Dec 14th 
  • SLA – Laura
    •  Next meeting is Thursday Nov 14 at 5:15 in CdC20 – will be writing Thank-yous for the silent auction
    • Silent auction last Friday – 9 students registered – raised $780 for SLA travel stipend to attend SLA conference (anyone in MLIS program is eligible)
      • MN Chapter will round out that number to have total of $1000 available for travel
    • Friday  Nov 15: Map Library @ UMN
    • Monday Nov 18: MnDoT Tour — there will be food! SGO will send out the RSVP to all students. MN Chapter is sponsoring this tour. 
    • Two officers positions will be open in Spring Semester
      • Co-Communications & Co-Finance chairs – planning to have elections in December
  • SAA – Dan
    •  Brown-bag lunch last weekend – useful info, great discussion
    • TCART Symposium was last week – Cydnee did a poster presentation on business archives
    • Tour of MPR – today – will have update later
    • Working on Spring tour planning & end-of-semester Pub-Trivia
    • Community project at RCHS continues on Saturday
    • Open officer position: Treasurer – nomination form open now, elections will be held and selection announced @ Dec meeting
  • PLG – Ren
    •  Meeting on Dec 3 will be a potluck. 
    • Also planning book-packing event on Nov 23rd (Saturday) – not confirmed, watch for updates
    • Raised nearly $300 with book-drive & bake sale; bought 20 books from Red Balloon for donation

Financials

  • Treasury update -Rachel
    • Current balance —>  $2,181.53
    • Reimbursements now closed for Fall 2019 semester

Topics

  • Graduate Reception – Monday, Dec 16, 6:30 – 8pm
    President’s Dining Room in the Coeur de Catherine (3rd floor)
    • Will have Congrats cards to sign at next SGO meeting
  • Fundraising: how to get funds to the MLIS student groups
    • Not much by way of updates here; still need to determine how funds look under new funding structure. Will re-visit in spring semester. 
      • SLA’s fundraisers do not support their own group, for example. 
    • VOTE at meeting: make fund distribution to student groups a reimbursement model – SGO will draft formal guidelines and have in-place starting Spring Semester
  • Peer-to-Peer Mentoring
    • Need new mentors for Spring 2020- will send announcement calling for interest later this month.  
  • LIS Mixer update: exploring venues and dates at this time, updates to follow @ Dec meeting. (Check with vendors like ASTM, Bloomberg, for possible sponsoring)
  • GSAB Updates: 
    • Survey for Dew-Drop lounge is currently open… 
    • Public Safety will be having an open-house next Tuesday, 12-2 & 4-6
    • Looking for possible activities to fund that aren’t program-specific. 
  • Will be adjusting SGO’s meetings to be on Wednesdays in Spring term (same days as Intro) – will ensure that we do not conflict with other student groups. 
    • SGO will send out a poll tomorrow
    • NOTE: All groups will need to email Deb ASAP to book rooms for Spring. 

Committees Reports

  • Standard I “Systematic Planning” – OPEN (Faculty Chair is Dr. Lim)
    • Need a new student representative
    • no update
  • Standard II “Curriculum”– Kimberly Nicholson (Faculty Chair is Dr. Yukawa)
    • no update
  • Standard III “Faculty” – OPEN (Faculty Chair is Dr. Dahlen)
    • Need a new student representative
    • no update
  • Standard IV “Students” – OPEN (Faculty Chair is Dr. Lesniaski)
    • Need a new student representative
    • Next big thing: waiting to find out Orientation date
  • Standard  V “Facilities” – Mary Pukenis (Faculty Chair is Dr. Ross)
    • no update

Some of these committees will have new faculty chairs starting in the Fall

Questions? Comments?
none

Meeting Minutes – 10/8/2019

Welcome/Introductions

Open Forum

  • What do you want to talk about?

Student Groups : updates, events, requests

  • ALA – Alyssa
    • No updates at this time
    • Next meeting is Oct 15th in CdC 17 at 5:00pm
    • No one entered the banned books contest – no winner
  • SLA – Laura
    • Two Tours: 
      • Nov 15 – Map Library
      • Nov 18 – MNDoT (with light supper!)
    • Oct 22 – Salon about news alerting at MoA
    • Nov 8th – Annual Party – $10 tickets for students (come get food & network!)
    • National Chapter: virtual job fair (anyone can join) Oct 15, 1-4pm (register on SLA website)
  • SAA – Dan
    • Had tour of General Mills
    • First session of community project at RCHS has happened, three more sessions:
      • Oct 19
      • Nov 16
      • Dec 14
    • Another tour: Oct – Minneapolis Institute of Art (already at capacity, waitlist available)
    • MPR tour in Nov, date/time TBD
  • PLG – Ren
    • Partnering with Red Balloon bookshop & Wild Rumpus (working with Books for Border Kids) – only happening in October!
      • Sending books to kids at detention centers at the border
      • Donation boxes for book drive around campus – these books will be resold, money will be used for donation
    • Also doing bake sale – Oct 15, 11am – 2pm

Financials

  • Treasury update -Rachel
    • Current balance —>  $2,281.53
    • Reimbursements are still open, but we are nearing semester limit
      • Reminder: these are first come, first serve
    • Students would like to hear confirmation that materials are received (also when approved, if possible)
    • Submitted financial docs to GSAB, but may need to make edits

Topics

  • SGO constitution update
    • Still in progress… 
    • Is there a requirement for constitutions from each student group for GSAB, or is this an SGO-only requirement? 
      • Unclear, but chartering documents may need to be found and submitted.
  • Fundraising: how to get funds to the MLIS student groups
    • We are doing research on requirements / regulations around how to do this properly. 
    • If you are interested in forming a fundraising sub-committee, please email lissgo@gmail.com 
  • Peer-to-Peer Mentoring
    • Need new mentors for Spring 2020! Both our current mentors are graduating in December – let us know if you’re interested!
  • MLIS Halloween Potluck : October 21, 4:30-6pm in CdC 20
    • Will have a pumpkin painting party (come hang out!)
    • Might be able to extend the event later if people are showing up late, but depends on room availability
    • Please bring food or drink to share, if you are able
    • SGO will provide plates

Committees Reports

  • Standard I “Systematic Planning” – OPEN (Faculty Chair is Dr. Lim)
    • Need a new student representative
  • Standard II “Curriculum”– Kimberly Nicholson (Faculty Chair is Dr. Yukawa)
    • Rep not in attendance
  • Standard III “Faculty” – OPEN (Faculty Chair is Dr. Dahlen)
    • Need a new student representative
    • Working to arrange a fall meeting, unknown if it has happened yet.
  • Standard IV “Students” – OPEN (Faculty Chair is Dr. Lesniaski)
    • Need a new student representative
  • Standard  V “Facilities” – Mary Pukenis (Faculty Chair is Dr. Ross)
    • Rep not in attendance

Some of these committees will have new faculty chairs starting in the Fall

Questions? Comments?

  • December Grad Reception – suggestion is to schedule for Monday before commencement (Mon. 16 – Graduation is Thus Dec. 19)
    • Deb T will work on finding a room
    • SGO plans to have basic details available by the end of October

Meeting Minutes – 9/10/2019

Welcome/Introductions

Open Forum

  • What do you want to talk about?
    • No topics discussed here

Student Groups : updates, events, requests

  • ALA – Alyssa
    • Sept 17th @ 5pm in CdC17
      • Vinyl cutting demo
      • Banned books competition for banned books week
  • SLA – Kallie
    • Sept 12th @ 5:00 in CdC20
      • Nov. 8th is SLA MN Chapter holiday party (please show up! Don’t need to be a member!) Silent auction is sponsored by & supports student chapter.
        • At Urban Growler
      • Setting up tours – check back for more details
  • SAA – Dan
    • First meeting was yesterday, Sept 9th @ 5:30 in CdC17
      • Upcoming tours: General Mills & MIA in October, MPR in Nov
      • Brown-Bag archivists lunch in November (TBD)
  • PLGno rep in attendance

    Financials

    • Treasury update -Rachel
      • Current balance —>  $3,043.24
      • Changes in how financials work are being ironed out

    Topics

    • SGO constitution update
      • Still in progress
    • Reopening reimbursements – effective Sept 2019
      • Fundraising, how to get funds to the MLIS student groups
    • Peer-to-Peer Mentoring
      • Need new mentors for Spring 2020

    Committees Reports

    • Standard I “Systematic Planning” – OPEN (Faculty Chair is Dr. Lim)
      • Need a new student representative
        Goals for MLIS programs; how to measure success of goals; alignment of MLIs strategic goals with University strategic goals
    • Standard II “Curriculum”– Kimberly Nicholson (Faculty Chair is Dr. Yukawa)
      • Committee has not yet met this semester, no updates at this time
        In charge of overseeing changes to curriculum; vetting new courses; does current curriculum need review/updates; etc
    • Standard III “Faculty” – OPEN (Faculty Chair is Dr. Dahlen)
      • Need a new student representative
        Structured time for faculty to connect with each other; sometimes schedule those to allow student attendance; have in past developed a handbook for faculty
    • Standard IV “Students” – OPEN (Faculty Chair is Dr. Lesniaski)
      • Need a new student representative
        Orientation (design of); oversight of scholarship funds; (email-based discussions of student services)
    • Standard  V “Facilities” – Mary Pukenis (Faculty Chair is Dr. Ross)
      • Rep not in attendance
        Considers classroom spaces & technology availability

    Some of these committees will have new faculty chairs starting in the Fall

    Questions? Comments?

    • Library construction…
    • SGO level fundraising – ALA is interested, how to organize
      • Hoping to have a group of volunteers to organize fundraising by next SGO meeting
    • Fall student event, thinking about October 21
      • Cassandra Hendricks is organizing (we think)

    Meeting Minutes 5.7.2019

    SGO Agenda – Tuesday, May 7, 2019

    Welcome/Introductions

    Open Forum
    •  
    What do you want to talk about?

    Financials
    •  Treasury update – Rachel
    ◊  
    Current balance —>  $3,043.23

    Student Groups : updates, events, requests
    •  ALA – no rep in attendance
                ◊ no update
    •  SLA – Jennifer
                ◊  
    Library tour: Sun May 19th @ 2pm: Hennepin Co Special Collections
                ◊  Congrats to stipend winner, Laura Bell
    ◊  New SLA leadership: Laura Bell, Clare Wedrickas, Marta Johnson
          •  SAA – Dan Sustacek
                ◊  Had tour of Vikings Archives this past weekend
                ◊  Archives Professionals Panel was on April 27
                ◊  Upcoming tour: MN Historical Society on May 21st
    ◊  Elections are currently open – close on May 12
    ◊  A community project is currently being planned
          •  PLG – no rep in attendance
                ◊ 
     No update

    Topics
    •  Graduation Reception: Sat May 18th, 10:30am – noon
                ◊ 
     Please RSVP if you haven’t!
          •  SGO constitution update
                ◊  Still in progress
    •  Annual Officer Election Results
                ◊  New Chair for 2019-2020: Dan Sustacek
                ◊  Communications Officer: Aubrey Mullenix
                ◊  Treasurer: Rachel Farnham
                ◊  Events Coordinator: Kim Nicholson
    •  Reopening Reimbursements – effective Sept 2019
                ◊  Potential changes in how $$ comes in, and where it will be going…
                ◊  Maybe have meeting with Samantha of GSAB in the Fall to understand situation

    Committees Reports
          •  Standard I “Systematic Planning” – OPEN (Faculty Chair is Dr. Lim)
                ◊  Need a new student representative
          •  Standard II “Curriculum”– Kimberly Nicholson (Faculty Chair is Dr. Yukawa)
                ◊  New Chair will be Kohne
                ◊  Upcoming changes to ePortfolio assessments
                ◊  Curriculum and course proposal policy changes under discussion

          •  Standard III “Faculty” – OPEN (Faculty Chair is Dr. Dahlen)
                ◊  Need a new student representative
          •  S
    tandard IV “Students” – OPEN (Faculty Chair is Dr. Lesniaski)
                ◊  Need a new student representative
          •  S
    tandard  V “Facilities” – Mary Pukenis (Faculty Chair is Dr. Ross)
                ◊  No update
          •  S
    ome of these committees will have new faculty chairs starting in the Fall

    Questions? Comments?
          •  Campus Integration / Library Changes Update:
                ◊  This is going to happen, although the blueprints / actual space plan is still under                 discussion