Meeting Minutes 10.9.2018

Tuesday, October 9, 2018

Welcome/Introductions

  • WELCOME! We have a new advisor, Deb Torres – Assistant Program Director

Open Forum

  • What do you want to talk about?
    • Update: Robe Library – SGO is discouraged by the University to create this

Financials

  • Treasury update -Trish
    • Current balance —> between $2-4,000 on hand
    • We have funded 8 items since last meeting
    • Still working through budget with Samantha Johnson (Student Activities)
    • The “SGO Academic Year” is 1st day of fall to last day of spring semesters
    • Trish will suggest that SGO does not accept summer reimbursements to future Treasurer & that students submit in fall or spring only. There are many issues that can be avoided by doing this.

One Read for Racial Justice – 5 minutes

  • Guests Amy Mars & Anne Beschnett
    • MLIS students are invited to participate: Dream Country by Shannon Gibney
    • Visit the library’s website to learn how to participate, contact Amy w/?s

SGO Constitution Revision Committee Update

  • Not discussed today, committee not present

Student Groups : updates, events, requests

  • ALA – Rep was not present
    • Their fundraiser has begun! Use this link to support their initiatives!
    • Next meeting Tues. Oct 16 @ 5pm
  • SLA – Janis Shearer
    • Next meeting Thurs. Oct 11 @ 515pm
    • Info Pro Panel scheduled for Mon. Oct 29 @ 6pm
  • SAA – Ann Arntson
    • Next meeting Mon. Nov 12 @ 530pm
    • Tour Goodhue County Historical Society on Sat. Oct. 27, time TBD
    • Brown Bag New Pro Panel on Dec. 1
    • Resume Speed Dating & Freemason Lodge Tour being planned
  • PLG – Kait Wolfe
    • Processing book donations @ Boneshaker Books on Sat. Nov. 3 from 9am-noon
    • Next meeting is TBD

Topics

  • None

Committees Reports

  • Standard I “Systematic Planning” – Edward Malnar (Faculty Chair is Dr. Lim)
    • No report, rep not present
  • Standard II “Curriculum”–Diane Lochner (Faculty Chair is Dr. Yukawa)
    • No report, rep not present
  • Standard III “Faculty” – Lindsey Whipple (Faculty Chair is Dr. Dahlen)
    • There will be no meetings during Fall 2018.
  • Standard IV “Students” – Trish Vaillancourt (Faculty Chair is Dr. Lesniaski)
    • No report
  • Standard  V “Facilities” – Mary Pukenis (Faculty Chair is Dr. Ross)
    • No report, rep not present

Upcoming events

  • Info Session for LIS 7600: International Librarianship class – October 16, 2018
    • Will travel to Athens, Greece in 2019
    • If you cannot attend, contact Dr. Lesniaski (dalesniaski@stkate.edu) or Dr. Wagner (mmwagner@stkate.edu) to hear about what was covered
  • TCART (Twin Cities Archives Round Table) Symposium – November 5, 2018
    • @ the Carondelet Center
  • Upper Midwest Digital Collections Conference – November 8-9, 2018
    • Here at St. Kate’s!
  • St. Kate’s Bowling Mixer – February 11, 2019
    • @ University of St. Thomas Bowling Alley
    • Network with community info pros, enjoy apps & cash bar!
  • WAAL (WI Association of Academic Librarians) Annual Conference – in 2019
    • Has sent a call for proposals – Rachel will fwd their info to imdept to share with students
    • In Eau Claire, WI

Questions? Comments?

Attendees: Janis, Anne, Trish, Sarah, Deb T., Amy, Rachel & Aubrey

Advertisements

Meeting Minutes 9.11.2018

Welcome/Introductions

Open Forum

  • What do you want to talk about?
    • Will there be a social event in spring 2019? – Yes, one is planned
    • Graduation robe idea that came up on Facebook
      • We are thinking about creating a lending library of robes & hoods
      • $54.99 is current bookstore price to purchase robe, hat & hood
      • Lindsey will ask Deb/Curt in Student Center for more information
    • Graduate reception
      • The LIS program is unable to fund this year’s event
      • Ideas about this?
        • We want to keep a gathering of some sort in place
        • We will determine dates/times at future
        • There’s a ceiling to how much SGO will fund

Financials

  • Treasury update -Trish
    • Current balance → $3900
      • Graduate Student Advisory Board (GSAB) records show we have $5000.
      • Trish will connect with Student Org. to iron this out

SGO Constitution Revision Committee Update

  • Revisions were made during 2017-18
  • The Revision Committee will connect with Samantha Johnson

Student Groups : updates, events, requests

  • ALA – Laura Gingras
    • Next meeting Tues. Sept. 18 @ 5pm in CdC 17
  • SLA – Janis Shearer
    • Next meeting Thurs. Sept. 13 @ 515pm in CdC 20
  • SAA – Ann Arntson
    • Events are planned for fall 2018!
    • There will be a button making event on Tues. Sept. 18 @ 515pm
    • No meeting in October, instead they will have an Archives 101 Event
  • PLG – Sierra Pandy
    • Event: Prisons & Libraries @ 6pm in CdC 020 on Mon. Sept. 17
    • Next meeting, Tues. Sept. 25 @ 5pm in CdC 5

Topics

  • Cloud Library film – update from Esther Jones and/or GSAB rep(s)
    • Planners for this event are seeking funds from SGO – but were not present to answer questions
    • SGO Officers will gather more information from Esther to assist in making a decision about providing financial assistance from SGO

Committees Reports

  • Standard I “Systematic Planning” – Edward Malnar (Faculty Chair is Dr. Lim)
    • Edward did not attend this SGO meeting to give an update.
  • Standard II “Curriculum”–Diane Lochner (Faculty Chair is Dr. Yukawa)
    • Diane did not attend this SGO meeting to give an update.
  • Standard III “Faculty” – Lindsey Whipple (Faculty Chair is Dr. Dahlen)
    • There will be no meetings during Fall 2018
    • Lindsey is open to working with another committee this semester
  • Standard IV “Students” – Trish Vaillancourt (Faculty Chair is Dr. Lesniaski)
    • Email SGO if you’re interested in working on orientation!
  • Standard  V “Facilities” – Mary Pukenis (Faculty Chair is Dr. Ross)
    • Future meeting is tbd

Questions? Comments?

Attendees:

Kait, Janis, Trish, Ellie, Lindsey, Deb T., Sierra, Alexis, Rachel, Aubrey, Heidi, Mary, Ann, Patrick, Kallie & Deb E.

Meeting Minutes 5.2.2018

Welcome/Introductions – 5 minutes

SGO Leadership Ballot Results – 3 minutes

  • Chair – Kait Wolfe
  • Communications Officer – Janis Shearer
  • Treasurer – Trish Vaillancourt
  • Event Coordinator – Kallie Schell
  • Peer-to-Peer Mentoring Coordinators – Cydnee Petersen, Ann Arntson

Open Forum – 1-10 minutes

  • What do you want to talk about?
    • Consider participating in the YWCA Triathlon

Financials – 3 minutes

  • Treasury update -Trish
    • Current balance —–> $3,145.16
      • Rachel Canoun $200 for AIIP
      • Meg Brown $175 for ALA
      • Chelsea Bartlett $185 for ALA
    • We hope to receive our spring 2018 allocation soon
    • We have $208.40 added to our budget from funds not transferring to the LIS program in the past year. The LIS program will gift mugs to SGO for graduates

SGO Constitution Revision Committee Update – 2 minutes

  • Committee is looking for an appropriate Rules of Order to help guide
  • Discussion on whether to change to a constitution & bylaws structure
  • Recommendations for a timeline of revisions for next academic year

Student Groups : updates, events, requests – 5-10 minutes

  • ALA – Laura Gingras
    • Last meeting for the semester was in April
    • DREAD Nation Event will be Friday, May 4 & you can volunteer if you like
    • Planning for 2018-19
    • Received approval for apparel fundraiser
  • SLA – Janis Shearer
    • New officers elected & are planning for 2018-19
    • Begin planning for Holiday Silent Auction earlier than usual
    • All officers will graduate in Spring 2018 – we hope all will consider getting involved in leadership!
    • Visit our blog for updates!
  • SAA – Deb Eschweiler
    • 11 minute meeting
    • Welcomed new officers
    • Job Seekers & Resume Panel followed
  • PLG – Sierra Pandy
    • April Union Panel went well & planning similar event in Fall 2018
    • Intend to meet during summer
    • Working to organize & plan events
    • Will rotate meeting leadership

Topics – 10 minutes

  • ePortfolio panel video accessible via links on the Blog/ePortfolio page
    • Discuss
    • LIS dept is working on adding web link to ePortfolio help page
  • Justina Ireland Dread Nation event
    • Friday, May 4th, 6-9pm
    • Recital Hall, Music Building
    • More information at this FB Event link
  • Campus Integration – how will student centered space be impacted?
    • Deb E met with Emily Asch on April 6th to discuss the phases of library integration.
    • Meeting with the integration team was happening soon, and Emily put Deb on the email list for the results of that email. A copy can be found at this link.
    • Students will be involved in future planning phases. We (collectively) need to pay attention to them and get involved. We are students with our classrooms in the CdC, so we are impacted more so than many other groups.
  • Cloud Library film – update from Esther Jones and/or GSAB rep(s)
    • Esther was not present at this meeting
  • Ideas to increase student involvement in SGO
    • Recommend future SGO meetings be scheduled on same night as 7010 classes (fall 2018 will meet on Tuesdays in-person)
    • Elect/volunteer new student rep from 7010, contact may encourage more involvement (there will be an online & F2F class in fall 2018)
  • Dr. Molaro’s coffee hour was April 11th
    • Questions included those about enrollment, online course mix, daytime & weekend course offerings and weekend course offerings.
    • There was discussion about how course offerings and title don’t fully support our social justice mission. Student(s) had looked at courses at other programs and thought the program could do better.
    • There is uncertainty on how to request courses, such as on-demand courses and how new courses are created.
    • Course suggestions on data curation, digital preservation, project management, and program evaluation
    • Summer course offerings could be expanded.  4 of 13 students attending did not register for class this summer but would have if there was an appropriate course offered, such as a higher level core course.
    • Students felt heard at the previous coffee hour. They see the changes in the zero-credit ePortfolio course and providing choice in core course faculty. They are glad that we hold the coffee hour every semester.
    • If you have any questions, you can contact Dr. Molaro or lissgo@gmail.com
  • Scholarships
    • Do you apply for scholarships? How do you find scholarships? Do you want to know more about scholarships? Should SGO invest time into this?
      • There is interest
        • Ideas include a shared google doc for students or a libguide

 

Committees Reports – 5 minutes

We never had a full complement of committee reps this year because the rep positions changed this academic year. With the graduation of Antonio Backman (Faculty Development), Kristell Benson (Facilities) and Wendy Dickman (Student Services), and the addition of the Systematic Planning committee, we had many seats to fill. We have three new reps this year: Edward Malnar (Systematic Planning), Diane Lochner (Curriculum) & Mary Pukenis (Facilities). We are seeking a Faculty rep and a Student Services rep. I encourage filling these seats at this meeting, most importantly the Student Services, because a big part of SS is working on orientation.

  • Standard I “Systematic Planning” – Edward Malnar (Faculty Chair is Dr. Lim)
    • Met 18 April to review surveys by which we will be conducting an internal/environmental study to guide planning in the coming year(s).  Surveys reviewed included entering students, exiting students, recent graduates, practicum supervisors, and local employer surveys.  This study should address the effectiveness of the program and its learning objectives as they relate to field needs and success of degree-holding graduates to guide our planning process.
    • Final editing is being completed so that the surveys can be distributed soon (for students) and within the next few months (for the rest).  We shall be meeting next on 16 May.
  • Standard II “Curriculum”–Diane Lochner (Faculty Chair is Dr. Yukawa)
    • Dr. Hammond shared that faculty are working on revising the guidelines and rubric for the ePortfolio
  • Standard III “Faculty” – Seeking new rep (Faculty Chair is Dr. Dahlen)
    • Who will be the faculty chair for fall 2018?
    • The Faculty Development Committee, chaired by Dr. Sarah Dahlen, is charged with supporting faculty in teaching, research, and service. Some of their activities include maintaining the Faculty Handbook, planning the annual adjunct dinner, and facilitating an MLIS faculty and staff coffee hour about once a month.
    • Lindsay Whipple volunteered to represent SGO
  • Standard IV “Students” – Seeking new rep (Faculty Chair is Dr. Lesniaski)
    • The Student Services MLIS faculty committee was formed in AY 2010-2011. Previously, the faculty committee was the Scholarship committee.

Main Activities’ Oversight:

New student orientation, scholarships and awards, FLDS Student Faculty Research Project Funding, MLIS student groups, MLIS student handbook & other topics as they relate to student life (e.g. the committee may be asked to review or make recommendations on student policies)

    • Trish Vaillancourt volunteered to represent SGO until a new rep is appointed
  • Standard  V “Facilities” – Mary Pukenis (Faculty Chair is Dr. Ross)
    • We are meeting during the summer or in the fall as our next step.

 

Questions? Comments?

 

Attendees:

 

Heidi, Alyson, Lindsay, Sierra, Dan, Ann, Heather, Trish, Deb E., Janis, Laura G. & Cydnee P.

Meeting Minutes 4.4.2018

Welcome/Introductions – 5 minutes

Open Forum – 1-10 minutes

  • What do you want to talk about?

SGO Constitution – Emergency Vote to Revise, Provisions

  • Emergency vote to change SGO constitution to allow for electronic voting
    • Motion passed 11:1
    • A meeting will be scheduled to ratify this decision
  • Provisionally add Event Coordinator and Peer-to-peer Mentor Program Coordinator to the constitution and ballot.

SGO Leadership Nominee Announcement for AY 2018-19

Nominees: Full list of nominee statements here

In the event that the previous constitutional motion does not pass, elections will be determined by an in-person vote as stated in the current constitution.

  • Chair
    • Kaitlin Wolfe
    • Mary Pukenis
  • Communications Officer
  • Treasurer
    • Trish Vaillancourt
  • Event Planning/LIS Community Mixer
    • Cydnee Peterson
    • Kallie Schell
  • Peer-to-peer Mentor Program Coordinator
    • Ann Arntson
    • Cydnee Peterson
    • Kallie Schell

SGO Constitution Revision Committee Update – 2 minutes

  • Committee is making suggestions on existing Constitution
  • Hope to have revisions ready to present at May meeting
  • Are down one committee member, is there is anyone with this experience & has availability, please let us know
    • Thank you Lindsey Whipple volunteering!
    • We will investigate including financials

Financials – 3 minutes

  • Treasury update -Trish
    • Current balance, approved disbursements, etc. $3,096.22
    • Rachel Canoun $200 for AIIP
    • Margaret Brown $175 for ALA (waiting on receipts)

Student Groups : updates, events, requests – 5-10 minutes

  • ALA – Laura Gingras
    • Fundraiser will begin next week! Visit Chipotle on Ford Parkway on Tuesday after 5pm and mention ALASC and the group could receive 50% of proceeds
    • WAY Beyond Stonewall Event – Friday 4/6 @ 6pm in Recital Hall
    • National Library Week begins April 8, and the group will be tabling in the Library on Monday & Thursday, volunteer between 1130am-130pm if you can
    • Next meeting Wednesday, April 18 in CdC 17
  • SLA – Janis Shearer
    • Visit our blog for updates!
    • SLA-MN will hold a free event open to students on April 19 from 530-730pm at O’Gara’s. Register via this link!
    • Elections next week!
    • Next meeting Thursday April 12 @515pm in CdC 20
  • SAA – Deb Eschweiler
    • Elections ongoing & will end Sunday, April 8
    • Next meeting on Monday April 9 @ 530pm in CdC 20
    • Jobseekers Panel event at 6pm in CdC 20
    • NW Airlines Museum Tour happened this past Monday
  • PLG – Sallie Olson
    • Unions Panel on April 16 @ 630pm in CdC 361

Topics

  • Campus Integration – how will student centered space be impacted?
    • Emily Asch, St. Kate’s Library Director, is open to meeting regarding library space
    • Communicating in writing with Dean of Students, Provost, would be powerful
  • Cloud Library film – update from Esther Jones and/or GSAB rep(s)
    • Film DVD was purchased by the library and added to the collection
    • We will ask Esther if she has an update for the May meeting
  • Attend a Brown Bag Lunch on May 5 & hear Trish V’s data visualization presentation
  • Heather Carroll, SGO Co-chair, stepped down from her role with SGO at this meeting

Committees Reports – 5 minutes

  • Standard I “Systematic Planning” – Edward Malnar (Faculty Chair is Dr. Lim)
    • Employer & alumni surveys: What to measure
    • Working on the surveys
  • Standard II “Curriculum”–Diane Lochner (Faculty Chair is Dr. Yukawa)
    • No report
  • Standard III “Faculty” – Seeking new rep (Faculty Chair is Dr. Dahlen)
    • Who will be the faculty chair for fall 2018?
    • The Faculty Development Committee, chaired by Dr. Sarah Dahlen, is charged with supporting faculty in teaching, research, and service. Some of their activities include maintaining the Faculty Handbook, planning the annual adjunct dinner, and facilitating an MLIS faculty and staff coffee hour about once a month.
    • No report
  • Standard IV “Students” – Seeking new rep (Faculty Chair is Dr. Lesniaski)
    • No report
  • Standard  V “Facilities” – Mary Pukenis (Faculty Chair is Dr. Ross)
    • Finalizing charge & goals
    • Researching 360 review & documentation

Questions? Comments?

Attendees:

Janis

Deb E

Heather C

Laura G

Lauren C

Trish V

Mary P

Jennifer R

Dan S

Alyson G

Lindsey W

Kallie S

Heidi H

Meeting Minutes 3.7.2018

SGO Minutes

Wednesday, March 7, 2018

Welcome/Introductions – 5 minutes

Open Forum – 10 minutes

  • What do you want to talk about?
    • Campus Integration – how will student centered space be impacted?

Financials – 3 minutes

  • Treasury update -Trish
    • Current balance – $3,515.37
      • EJ Smith $96.50 for MLA
      • Elizabeth Johnson $30 for ELM

Communications

  • Janis
    • Circulation (FB group) description has been updated to include alum, non-students and non-alum members have been removed
    • Decision was made tonight to update admin settings to allow FB group individuals to suggest member additions
    • Please use several ways to contact students, not just FB
    • Veronika Paprocka will be SGO’s contact after Bre Berg leaves on March 14 – contact her regarding Student Services

Nominations are Open for Academic Year 2018-19 SGO Leadership

  • Chair or Co-Chairs, Treasurer & Communications Officer positions must be elected every year. We have some graduations and some officers not seeking re-election. There are opportunities for excellent leadership experience within SGO!
  • Taking self-nominations and nominations until March 31st
  • Elections at the April 4th meeting (see Constitution)
    • New membership leads May meeting
    • Term is for the academic year

All-Student Group Meeting – 2 minutes

  • Meeting rooms scheduled March 10th 1pm-4pm CdC 17 & 19
    • Stop by this meeting to learn about all LIS student groups
    • Spend some time working on your ePortfolio during the informal gathering

AIIP-Association of Independent Information Professionals- 3 minutes

  • SAA/SLA discussing brown bag lunch scheduled March 17th 12-1pm. Molly’s Intro to Archives meets that afternoon.
    • Alum Lynn Strand will present info about AIIP and their conference
    • Location CdC 20

Student Groups – 5 minutes

  • ALA – Laura Gingras
    • 2 school librarians presented on March 3 with great turnout & questions
    • Chipotle fundraiser will be April 10 (during National Library Week)
    • Next meeting on March 21 & will include info about spring events!
    • Fall 2018 faculty advisor is TBD
  • SLA – Janis Shearer
    • Visit our blog for updates!
  • SAA – Heather Carroll
    • Working on new bookmarks and web updates
    • Re-initiating WARM Project
    • Community Project: Faculty advisor, Molly Hazelton is working with NW Airlines Archives @ Flying Cloud Airport, looking for museum volunteers, connect with Molly or Diane L if you’d like to get involved
    • Community Project: Minnsky Theatre, volunteer to organize for moving costumes and props with SAA
    • Planning Job seekers Panel on campus for April & end of semester Pub Quiz for semester end @ Groveland Tap
    • Planning Button Making Event
  • PLG – Rep
    • No report
    • Next meeting March 20

Committees Reports – 5 minutes

  • Standard I “Systematic Planning” – Edward Malnar (Faculty Chair is Dr. Lim)
    • No report
    • SGO will ask Dr. Lim if a new student is needed
  • Standard II “Curriculum”–Diane Lochner (Faculty Chair is Dr. Yukawa)
    • No meeting
  • Standard III “Faculty” – (Faculty Chair is Dr. Dahlen)
    • No report
    • Who will be the faculty chair for fall 2018?
  • Standard IV “Students” – (Faculty Chair is Dr. Lesniaski)
    • No report
  • Standard  V “Facilities” – Mary Pukenis (Faculty Chair is Dr. Ross)
    • No report

SGO Constitution Revision Committee Update – 2 minutes

  • Committee is looking over existing Constitution
  • Notes have been made, questions for Dr. Hammond & Dr. Yukawa are being formulated
  • Considering adding an Event Coordinator

Questions? Comments?

 

Attendees:

Diane,     Heather,     Lindsay,     Sarah,     Laura,     Deb,     Trish,     Janis,     Dan,     Libby,   Pang & Laura

Meeting Minutes 2.7.2018

SGO Minutes

Wednesday, February 7, 2018

Welcome/Introductions – 5 minutes

Open Forum – 10 minutes

  • What do you want to talk about?
    • LIS Mixer had over 50 attendees!
      • Send us your pictures!
    • St. Kate’s Facebook Group Guidelines
      • Janis will remove ppl who have never been associated with St Kates LIS
      • Sugg: change desc to include current students & alum
      • Sugg: add to desc “no faculty”

Financials – 3 minutes

  • Treasury update -Trish
    • Current balance – $4,110.67 → $3,712.67
    • Discuss purchase of graduation cards ($70.80 for 200, $36.40 for 100)
      • We will order 200 cards for $70.80
    • Open for reimbursements again
    • Lauren Cottrell    Various    $115.00
      Anne Burkhardt    MLA        $193.00
      Mary Pukenis    LibTech    $90.00

Change Meeting Format Update – 2 minutes

We discussed a Saturday meeting option for all student groups

Suggestion to pilot a meeting prior to March 15 (ePortfolio) due date and have on day same as “ePortfolio  Workshop” on Saturday March 10

Deb E will draft email & send from SGO email by Feb. 15 (with input from group Chairs)

Is it possible to provide food/bring your own lunch?

Screening of Books and Clouds (Libros y Nubes) – 2 minutes

  • Here is the link https://vimeo.com/82825239
  • Esther Jones (MLIS student) is on the agenda for the March GSAB meeting
  • Considering planning the event in October, corresponding with Indigenous Peoples Day (October 8th).
  • Edwin Shenk (MLIS student) is on board putting together a panel

AIIP-Association of Independent Information Professionals- 3 minutes

  • https://www.aiip.org/conference
  • Lynn Strand wants to come give a pitch to why students should attend this conference (April 2018), and join the organization.
  • On an on-campus Saturday 12-1pm?
  • Connecting with SAA & SLA student groups to organize

Student Groups – 5 minutes

  • ALA – Lauren Cottrell
    • Nexts meeting are Feb 21 & Mar 21
    • Brown bag on Saturday, March 3 from 12-1pm with guest speakers from school libraries
  • SLA – Janis Shearer
    • Visit our blog for updates!
    • RSVP to attend Feb. 26 JJ Hill Center Tour
    • SLA Annual Conference Stipend will be advertised soon!
  • SAA – Deb Eschweiler
    • SAA toured the Walker Art Center Archives on January 27th
    • 16 total attendees, 12 students
    • Next meeting is Feb 12th at 6pm in CdC 5
  • PLG – Rep not in attendance

Items below were not discussed at the Feb 7, 2018 Meeting

Committees Reports – 5 minutes

  • Standard I “Systematic Planning” – Edward Malnar (Faculty Chair is Dr. Lim)
    • We did not have a regular meeting this month and instead counted our meeting as part of the faculty retreat on 18 Dec.  On that date, the faculty took part in a program SWOT analysis to reflect on the current strengths and needs of our program.
  • Standard II “Curriculum”–Diane Lochner (Faculty Chair is Dr. Yukawa)
    • Committee has not met since last SGO meeting. Dr. Yukawa has been informed that Diane Lochner will be stepping into the representative role this semester
  • Standard III “Faculty” – Kallie Schell (Faculty Chair is Dr. Dahlen)
    • No meeting in December
  • Standard IV “Students” – (Faculty Chair is Dr. Lesniaski)
    • Mary P will ask Dr. Lesniaski about the meeting schedule
  • Standard  V “Facilities” – Mary Pukenis (Faculty Chair is Dr. Ross)
    • Began a draft of our charge
    • Discussed facility improvements such as the new carpet, paint touch up and new art work for the lounges.
    • Reviewed the MLIS assessment plan in relation to our charge (Goal #4). Although this plan was changed at a meeting that would be occurring in the future we used this as a base of knowledge in order to create fundamental goals and activities.
    • Tony is asking the faculty to consider having the Committee administer a 360 review of him as of current no one evaluates his performance.

SGO Constitution Revision Committee Update – 2 minutes

  • Committee is looking over existing Constitution
  • Notes have been made, questions for Dr. Hammond & Dr. Yukawa are being formulated
  • Considering adding an Event Coordinator Officer

MLIS Summit Poster Fair – 2 minutes

  • April 23

Questions? Comments?

 

Attendees:

Laura G, Lauren C, Mary P, Laura B, Ren K, Sierra P, Kallie S, Dan S, Janis S, Trish V., Deb E, Pang Y & Heidi H

Meeting Minutes 12.5.2017

Welcome/Introductions – 5 minutes

Open Forum – 10 minutes

  • What do you want to talk about?
    • St. Kate’s Facebook Group Guidelines
  • Sign Cards for Graduates
    • 36 student cards were circulated to sign
  • Check your email & respond to the LIS Community Mixer survey

Financials – 3 minutes

  • Treasury update -Trish
    • $4,110.67 current balance

Change Meeting Format Update – 3 minutes

We discussed a Saturday meeting option for all student groups

  • Pros
    • Opportunities for collaboration
    • Socialize with one another
    • Meeting jointly
    • Groups may continue to meet outside the alt date/time
  • Cons
    • Time & availability
    • Confusion about joint meetings
    • Groups may continue to meet outside the alt date/time

We intend to poll MLIS students to gauge student interest

Screening of Books and Clouds (Libros y Nubes) – 5 minutes

  • Brought to us by Esther Jones
  • The Italian film distributors say a typical non-commercial screening is about $176 USD. Can send either digital copy/DVD/Blu-Ray.
  • Is this something we are interested in pursuing? Is this something we pass on to a student group?
    • 85 minutes in length
    • Purpose: Promote conversation around local community values
    • Options include: opening up to all St. Kates students, panel discussion afterwards, partner with MIPS, Center for Women, include popcorn,
    • SGO will discuss with GSAB re: funding, interest

Student Groups – 4 minutes

  • ALA – Lauren Cottrell
    • Laura Gingras was elected as ALA’s Co-chair.
    • Other officers are returning Lauren Cottrell (Co-chair), Salie Olson (Treasurer), and Rose Prullage (Secretary).
    • We are having a meeting on January 10th at 6:00 pm. Location is TBD still.
    • Next semester our meeting will be the third Wednesday of the month. Dates are February 21st, March 21st, and April 18th. We do not currently have a meeting scheduled for May. We are planning to meet at 5:00 pm in room #17 and have Google hangout as an option for remote participation.
    • On March 3rd at 12:00 pm, we will be hosting school librarians who will talk with us about their positions. Details will be available next semester.
  • SLA – Janis Shearer
    • Visit our blog for our latest news & events!
  • SAA – Deb Eschweiler
    • Ann Arntson was elected vice-president, Nick Riordan was elected secretary. They will be filling the shoes of graduating co-chair, Zach Jansen and secretary David Norris.
    • SAA members are open to the idea of Saturday all-student group meetings.
    • Heather Carroll presented at the TCART Symposium at the Mpls Central Library on Nov 6th. Her presentation was on outreach for access and using social media and blogs to reach audiences, and specifically on her work with the Weisman Art Museum files at the University of Minnesota archives.
    • New Professionals Brown Bag lunch event was Saturday, Dec. 2. 18 attended. Standing (er, sitting on floor) room only! Good discussion and tales told by the panelists.
    • Movie screening December 18th in the VAB. Deb Torres offered to loan a documentary called Hollywood Librarian about the portrayal of librarians in film. Details to come.
    • Planning spring events, including ideas for the LIS Mixer and an Archives button-making party
  • PLG – Salie Olson

Committees – 5 minutes

  • Standard I “Systematic Planning” – Edward Malnar (Faculty Chair is Dr. Lim)
    • Most recent planning work (vision, mission, SLOs) will stand as is until the accreditation process is complete.  We will consider revising those as suggested by the reviewers.
    • The Committee’s current focus is department priorities.  This year we will form the priorities and provide a foundation for an upcoming five-year strategic plan (2018-2023).
    • Priorities will be based on SWOT analysis, undertaken with consideration of three groups:
    • 1. Faculty retreat (December)
    • 2. Student body (to be completed by February)
    • 3. Key stakeholders at MLIS Summit (April),
    • with the first draft of priorities to be completed by March.  Stakeholder input will provide added check to the completed draft.
  • Standard II “Curriculum”– Deb Eschweiler (Faculty Chair is Dr. Yukawa)
    • Curriculum committee met on November 4th & December 4th
    • Reviewed role of research methods in LIS education
    • MLIS research methods requirement & the fit with the Grad College’s new articulation of research education
    • Reviewed the ALA’s accreditation requirements regarding research, discussed the place of research methods course(s) in the program
    • Discussed the ERP comments in the exit interview. Research Methods was a focus of the student discussion.
    • Students’ comments, positive, negative, and neutral, on the current Research Methods course, were discussed.
    • Discussed the current state of research and research courses offered within the program. Discussion will continue.
    • Discussed the training offered to faculty to move courses online. Some professors will take a four week course over J-Term offered by the University to prepare.

 

  • Standard III “Faculty” – Kallie Schell (Faculty Chair is Dr. Dahlen)
  • Standard IV “Students” – Wendy Dickman (Faculty Chair is Dr. Lesniaski)
  • Standard  V “Facilities” – Mary Pukenis (Faculty Chair is Dr. Ross)
    • The Facilities Committee (Administration, Finance, and Resources group) will be having an official meeting will all the committee members from 4-5pm December 12th in CdC 17
  • Committee seeking student rep:
    • Standard II “Curriculum” – Faculty Chair is Dr. Yukawa

Questions? Comments?

Meeting Minutes 11.7.17

Welcome/Introductions – 5 minutes

Open Forum – 10 minutes

  • What do you want to talk about?
    • SAMMIE (SW Area Multicounty Multitype Interlibrary Exchange) will host a grant writing webinar
    • Why were J-term classes removed? Low enrollment & as a 1 credit course it left floating credits

Financials – 3 minutes

  • Treasury update -Trish
    • We have our fall allocation – $1,852.83
    • Given our informal rule of spending our allocation + $1,000 each semester, we have hit our cap after these reimbursements below. I will email all students this evening about submitting requests beginning in Spring 2018.
  • Funding requests/approvals
Meghan Crandell ITEM $135.00
Amy Werner ITEM $80.00
Alex Ingham Colorado Association of Libraries $200.00
Jenna Emmans MLA $193.00
Rebecca Powers ITEM $200.00
Kari Gorter MLA $96.50

 

  • We will revisit funding requests in general at a future meeting

Change Meeting Format – 5 minutes

  • Monthly reports from student groups/committees
    • Don’t need to be read aloud at SGO meetings. Can be sent in and put into the minutes. Reasons for/against? For! We will email reps in advance to get updates & include in the agenda
  • Time for SGO discussions. Minutes of productive discussions
  • Monthly meetings of all students groups at same time on opposite-class Saturdays (with remote-access?)
    • This was not discussed in-depth. Should put on December agenda and send to leadership of all student groups for opinions.
  • Student groups can plan/co-sponsor events during these meetings
    • This was not discussed in-depth. Should put on December agenda and send to leadership of all student groups for opinion

Student Groups – 5 minutes

  • ALA – Rose Prullage
    • Discussing a grant writing and book binding & repair workshops during Spring 2018 semester
    • Spring 2018 co-chair will be elected at the last meeting this semester, November 15
  • SLA – Janis Shearer
    • Next meeting Thursday, November 9 @ 5:15pm where we will prepare envelopes to mail & solicit auction items for the Silent Auction which will be during the SLA-MN Holiday Party.
    • Register now to attend the SLA-MN Holiday Party via this link! $20 for students & that includes hors d’oeuvres, desserts, non-alcoholic beverages, library tour, and gallery visits. The date is Friday, December 8 at the Minneapolis Institute of Arts.
  • SAA – Deb Eschweiler
    • No official meeting in Oct. Archives 101 panel on Oct 9th was in lieu of meeting. 4 working archivists at all stages of careers. Good Q&A after the panel. 13(?) attendees.
    • Next meeting Nov 13th in CdC 5 @ 6pm
  • PLG – Salie Olson
    • Looking into possible AFSCME union panel in spring
    • Looking to have an informational panel at our December meeting to inform people more about PLG (parent org) and PLG (us)
    • Next meeting Nov. 16, Dec 7
    • Little Free Libraries still good.
    • Checking into some volunteer possibilities

Committees – 5 minutes

  • Standard I “Systematic Planning” – Edward Malnar (Faculty Chair is Dr. Lim)
    • Next meeting is Thursday, November 9
  • Standard II “Curriculum”– Deb Eschweiler (Faculty Chair is Dr. Yukawa)
    • Curriculum committee met on October 23rd
    • Main topics discussed: Review of work for AY 2017-2018, Different approaches to Research Methods education. Focusing on LS as well as IS. Discussed having more online and hybrid courses. All core courses should be taught by fulltime faculty. Revisit 7050 & 7920 as core courses. Reconvene the Student Curriculum Committee.
    • Diane Lochner joined the student curriculum committee
    • A suggestion was made to collect the concerns around LIS 7050 and present them to Dr. Molaro. Also to ask questions about the Fall 2018 course, will there be differences?
  • Standard IV “Students” – Wendy Dickman (Faculty Chair is Dr. Lesniaski)
    • No report
  • Standard  V “Facilities” – Mary Pukenis (Faculty Chair is Dr. Ross)
    • Discussed acquiring funds (grants) for facilities
  • Committees are seeking student reps for:
    • Standard II “Curriculum” – Faculty Chair is Dr. Yukawa
    • Standard III “Faculty” – Faculty Chair is Dr. Dahlen

SGO Updates – 15 minutes

  • Dr. Molaro announced in the Advisory Council meeting that there will be a poster fair at the LIS Summit this year. Details forthcoming.
  • LIS Community Mixer (February 2018)
    • We invite professional members of the library community to attend and mingle with students, such as TCART, ITEM, MLA, etc.
    • Looking for committee volunteers
      • Heather will send a survey asking students about dates
      • Heather will include a question about volunteering
  • SGO Constitution (2 minutes)
    • Decision on 11/7: We will share via Google doc to mark-up
    • Constitution on SGO blog
    • Looking for committee volunteers
      • Edward Malnar and Mary Pukenis joined the Constitution Committee
    • Should we review of the Constitution?
      • Last revised in 2012
      • Election process: unopposed seats & write-ins
      • GSAB representation – update who can be a rep?
      • Program meeting – chain of command/responsibility in the case that normal reps aren’t able to attend
    • Update committee positions
      • Clarify description of the Communications Officer (vs the partnership with MLIS Office Coordinator)

 

  • MLIS credits received at other schools. Are they transferable to this program? SGO will work on getting answers.
    • We believe you can apply with up to six “other school” credits, but once you’re here, you have to earn all credits here. Is there discussion to change that?
    • Example: the University of Mississippi runs a 6 credit, 4 week MLIS program in London in early summer, would those 6 credits be transferable to this degree?
    • Bring this to the curriculum committee.
  • Program Meeting Update
    • There will be a new section of 7050 coming soon taught by Sherri Ross. It will be all online.
    • Accreditation visit scheduling. Available students will be asked to meet with the ERP (external review panel) during the visit. As of the current schedule, student group leadership is slotted in from 5:30-6:30 (CdC 20) and all available students from 6:30-8:30 (CdC 370) on November 6th.
    • Faculty are considering creating/adding online courses to bring in distance learners, and the possibility of creating a cohort program. Though it is still in the initial discussion stages of how to successfully achieve this and whether this is the right direction for our program.

 

Questions? Comments?