Meeting Minutes – 11/4/2020

Welcome/Introductions

Open Forum

  • What do you want to talk about?

Topics

  • SGO Communications Officer Role 
    • Katie Gagen has been appointed by SGO leadership as Aubrey’s replacement for the remainder of the 2020-2021 academic year
  • SGO Treasurer Role
    • Will be sending out nomination interest form this month, will appoint (or elect) new Treasurer at December’s meeting
  • Graduation Event
    • May try to use OnlineTown again for graduate celebration
    • Opinions on timing? Please send ideas to lissgo@gmail.com
  • Spring Event – Possible Guest Speaker

Student Groups : updates, events, requests

  • ALA –  no rep in attendance
    • SLA – Erin
      • 12th – hosting in-demand skills for info professionals webinar at noon
      • Monthly meeting 11/12 at 5:00pm
      • In December, virtual holiday party on the 4th at 4:00pm
      • Sanity Hour on Dec. 7th
      • East Side Freedom library tour scheduling in progress
      • Elections OPEN for several leadership roles
    • SAA – Rachel
      • Community project – transcriptions – next date is Sat Nov 14th at 1:00pm
      • Will be hosting new professionals panel on afternoon of the Nov 21st
      • Elections OPEN  for several leadership roles
    • PLG – Ari
      • Nov 10th is next monthly meeting
      • Nov 18th – Mapping Prejudice event w/ ALA – 6:30 to7:30pm
      • Planning Dec 9th Panel on librarians supporting with legal/evictions from 6-7pm
      • Next week: MLIS Un-Learning event, 6-7pm on digitized street art
      • Elections OPEN for leadership roles 

    Financials

    • Treasury update – Rachel
      • Current balance —>   $4,509.27
      • Reimbursements for Fall 2020 semester are OPEN

    Committees Reports

    • Standard I “Systematic Planning” – Erin Gingrich (Faculty Chair is Dr. Lim)
      Goals for MLIS programs; how to measure success of goals; alignment of MLIs strategic goals with University strategic goals
      • Currently discussing how to better integrate diversity into the program
      • Future focus will be more on data/info science
      • Currently have 155 people enrolled in the MLIS program
    • Standard II “Curriculum”– Kimberly Nicholson (Faculty Chair is Dr. Yukawa)
      In charge of overseeing changes to curriculum; vetting new courses; does current curriculum need review/updates; etc
      • No update at this time
    • Standard III “Faculty” – Elizabeth Johnson (Faculty Chair is Dr. Dahlen)
      Structured time for faculty to connect with each other; sometimes schedule those to allow student attendance; have in past developed a handbook for faculty
      • Discussed upcoming adjunct faculty virtual dinner meeting
      • Checked on whether adjuncts are receiving same notifications/support 
    • Standard IV “Students” – Corinne Burrell (Faculty Chair is Dr. Lesniaski)
      Orientation (design of); oversight of scholarship funds; (email-based discussions of student services)
      • No update at this time
    • Standard  V “Facilities” – OPEN (Faculty Chair is Dr. Ross)
      Considers classroom spaces & technology availability
      • Need a new student representative
      • Dan plans to attend next meeting 

    Questions? Comments?

    • Zoom vs. Google Meet for student groups?
      • University expects that students will continue to use Google Meet

    Meeting Minutes – 10/7/2020

    Welcome/Introductions

    Open Forum

    • What do you want to talk about?

    Topics

    • Reminder: SGO Communications Officer Role OPEN
      • Please let us know if you are interested!
    • Mid-semester Sanity Hour – ideas / scheduling?
      • SGO will hold a virtual sanity hour from 6-8pm on Monday, October 19 using Online Town. It will be somewhat of a pilot and might be used for other events if it goes well.

    Student Groups : updates, events, requests

    • ALA –  No Update
      • SLA – Erin Gingrich
        • National conference next week, can already participate now, almost 200 recorded sessions available until Nov. 13
        • Planning virtual sanity hour sometime in December
        • Collaboration on Mapping Prejudice and Welcoming the Dear Neighbor
        • Looking to do pre-recorded video tours and brief interviews with special librarians, still in planning
      • SAA – Rachel Farnham
        • Virtual tour with UC Riverside this past Monday went well, quite a few St. Kate’s attendees
        • Communiity project later this month involving transcription at UW Eau Claire
        • New professionals panel sometime November
        • Planning end of year trivia night
      • PLG – Ari Baum-Hommes
        • Also interested online transcription projects and Mapping Prejudice
        • Looking at putting together online panel security in libraries
        • Recommendations around incorporating social justice values into core of curriculum

      Financials

      • Treasury update -Rachel
        • Current balance —>   $5,003.27 (not updated after the flurry of recent reimbursement requests, so will go down soon).
        • Reimbursements for Fall 2020 semester are OPEN
        • GSAB finance guidelines and chartering paperwork due for each student group by October 21.  If this info is not submitted, funds will be frozen.

      Committees Reports

      • Standard I “Systematic Planning” – Erin Gingrich (Faculty Chair is Dr. Lim)
        Goals for MLIS programs; how to measure success of goals; alignment of MLIs strategic goals with University strategic goals
        • No updates, meetings in oct and nov
      • Standard II “Curriculum”– Kimberly Nicholson (Faculty Chair is Dr. Yukawa)
        In charge of overseeing changes to curriculum; vetting new courses; does current curriculum need review/updates; etc
        • Future of program, recommendations from students on how online could be organized, working out specifics about how online the program will be.
          • SGO will bring up at the program meeting to suggest having a forum with students to discuss concerns they may have regarding the future of the program.
        • Starting to work out whether standardized template for online class syllabi
        • Discussion of class online discussion forums, specifically around rubric, grading and frequency of feedback.  At SGO meeting students discussed:
          • A mixture of experiences so far this semester.  Some are getting feedback every week, with others not so much. Online discussions seem to work better in smaller classes – they tend to be more conversational with immediate feedback.
          • It was suggested that a department-wide survey be sent to students to get feedback, preferably by mid-semester so adjustments could be made in current classes based on that feedback. SGO will bring it up at the program meeting.
          • D2L lends itself to providing feedback if that feature is used.
        • Faculty teaching load increased
      • Standard III “Faculty” – Elizabeth Johnson (Faculty Chair is Dr. Dahlen)
        Structured time for faculty to connect with each other; sometimes schedule those to allow student attendance; have in past developed a handbook for faculty
        • Met with Sarah and Konhe – Discussion on revising MLIS norms, making sure in line with faculty evaluation manual
      • Standard IV “Students” – Corinne Burrell (Faculty Chair is Dr. Lesniaski)
        Orientation (design of); oversight of scholarship funds; (email-based discussions of student services)
        • No update
      • Standard  V “Facilities” – OPEN (Faculty Chair is Dr. Ross)
        Considers classroom spaces & technology availability
        • No update
        • Need a new student representative

      Questions? Comments?

      • Rachel is stepping down as treasurer after this semester since she graduates in the spring.  Anyone interested in possibly filling this role should feel free to reach out to her for more information.  Rachel will still be around next semester for mentoring.

      Meeting Minutes – 9/9/2020

      Welcome/Introductions1-5 minutes

      Open Forum1-10 minutes

      • What do you want to talk about?
        • Plans for events with all student groups? Potential for a mid-semester sanity hour… aim for early/mid October
          • OnlineTown (https://theonline.town/) as a potential platform
          • Can student groups access Collaborate Ultra? No, but Tony will look into this as an alternative option for student groups
          • University will be adopting Zoom in October
        • Ideas for online graduate reception(s)?
        • Can student groups give virtual intros to the Intro class this fall? Alternative option is to email students to offer information on group signups
          • Include basic info about SGO, as well as ALA/SLA/SAA/PLG group info

      Topics5-10 minutes

      • Fall 2020 Meeting Dates
        • Officers have class schedules that conflict with current dates; need to reschedule remaining of semester
        • Proposed: First Wednesdays – no objections. 
      • Need new Student Representatives for Faculty Committees
      • SGO Officer Elections
        • No new officer from Spring election; Aubrey to continue as Communications Officer in interim
        • Election will be held in November; announce new officer at December meeting

      Student Groups : updates, events, requests5-10 minutes

      • ALA – Alyssa
        • First meeting is Tuesday, September 15th from 5-5:45pm 
          • via Google Meet, ALA Meeting ID: meet.google.com/scu-ynoo-gbp
        • Secretary position is open; more information available at meeting
          • (you can be an officer for more than one group!)
        • Mapping Prejudice program 
      • SLA – Erin
        • Second Thursdays; first meeting is tomorrow, Sept 10th
        • Event coming up in October; professionals panel
      • SAA – Rachel
        • First meeting Monday Sept 14th at 5:30
        • Working on virtual tour ideas
        • Potential for a community project upcoming
        • Will need new Vice President, new Treasurer, new Media Relations officers needed for Spring term
        • Looking into funding 1 SAA national meeting scholarship per year
      • PLGno officer in attendance

      Financials3 minutes

      • Treasury update -Rachel
        • Current balance —>   $5,053.27
        • Reimbursements for Fall 2020 semester are OPEN
          • National Conference attendance: up to $100 reimbursed
            • If presenting: up to $200 reimbursed
          • Conferences attended over the summer are eligible for reimbursement
          • Increased cap recommendations?
            • Increase by $100 for each type
              • Conference attendance – $200 cap
              • Conference presentation – $300 cap
            • Increased overall spend cap at $1000, +$1000 for other activities; goal to spend $2000 during the semester
            • VOTE: no objections, all in favor. Passed.

      Committees Reports5 minutes

      • Standard I “Systematic Planning” – Erin Gingrich (Faculty Chair is Dr. Lim)
        Goals for MLIS programs; how to measure success of goals; alignment of MLIs strategic goals with University strategic goals
        • No meeting yet this semester
      • Standard II “Curriculum”– Kimberly Nicholson (Faculty Chair is Dr. Yukawa)
        In charge of overseeing changes to curriculum; vetting new courses; does current curriculum need review/updates; etc
        • No meeting yet this semester
      • Standard III “Faculty” – Elizabeth Johnson (Faculty Chair is Dr. Dahlen)
        Structured time for faculty to connect with each other; sometimes schedule those to allow student attendance; have in past developed a handbook for faculty
        • No meeting yet this semester
      • Standard IV “Students” – OPEN (Faculty Chair is Dr. Lesniaski)
        Orientation (design of); oversight of scholarship funds; (email-based discussions of student services)
        • No update
        • Need a new student representative
      • Standard  V “Facilities” – OPEN (Faculty Chair is Dr. Ross)
        Considers classroom spaces & technology availability
        • No update
        • Need a new student representative

      Questions? Comments?

      • none

      Meeting Minutes – 2.5.2020

      Welcome/Introductions

      Open Forum

      • What do you want to talk about?
        • Yharnet will be attending ALA in June (part of student-to-staff program)

      Student Groups : updates, events, requests

      • ALA – Katie
        • First meeting on Tues Feb 18th: Hosting board-game/networking social, with donuts & convo!
        • Upcoming open roles: Co-chair & Secretary — nominations in April, vote in May
      • SLA – Laura
        • Two new officers this semester
        • Next Wednesday is first meeting, will announce first tour
          • Touring Mayo Clinic Library (limit 10)
        • Planning panel event for April 6 
      • SAA – Dan
        • Tour of Science Museum on Feb 14 (FULL)
        • Tour of Twins Archive in April (TBD)
        • Upcoming panel planned – details will be on SAA Student Chapter website
      • PLG – Ren
        • No officer present

      Financials

      • Treasury update -Rachel
        • Current balance —>  $3,814.26
        • Reimbursements open for Spring 2020 semester
      • (Re)VOTE: Funding for Student Groups – per-semester allocation or reimbursement
        • SGO Treasurer would prefer allocation
        • VOTE DELAYED until first meeting of Spring term
          • VOTE Results: Unanimous vote to approve allocations, as below: 
            • Set account limits – if group account is at or above $300, no allocation. If account it less than $300, SGO will provide allocation of $50.
            • Exceptions: any funds ear-marked for recurring purposes do not count against the account limits.
            • Formalized documentation has been requested & will be created by SGO officers.

      Topics

      • Need new Student Representatives for Faculty Committees 
      • LIS Mixer update — currently aiming for first Monday of March.
        Will send invite as soon as we have details. 
      • SGO Officers Update (annual election, open role for Fall term)
        • Communications Officer role will be open for Fall
        • Also creating a Co-Chair role
      • Shared Calendar for student groups — in-progress.
      • MLIS Summit
        • Coming up: Monday April 20th — please attend if you can!

      Committees Reports

      • Standard I “Systematic Planning” – Erin Gingrich (Faculty Chair is Dr. Lim)
        • Have not yet met this term
          Goals for MLIS programs; how to measure success of goals; alignment of MLIs strategic goals with University strategic goals
      • Standard II “Curriculum”– Kimberly Nicholson (Faculty Chair is Dr. Yukawa)
        • Rep not present
          In charge of overseeing changes to curriculum; vetting new courses; does current curriculum need review/updates; etc
      • Standard III “Faculty” – OPEN (Faculty Chair is Dr. Dahlen)
        • Need a new student representative
        • From Deb T: Working on submitting 2-year report to ALA on accreditation
          Structured time for faculty to connect with each other; sometimes schedule those to allow student attendance; have in past developed a handbook for faculty
      • Standard IV “Students” – OPEN (Faculty Chair is Dr. Lesniaski)
        • Need a new student representative
          Orientation (design of); oversight of scholarship funds; (email-based discussions of student services)
      • Standard  V “Facilities” – Mary Pukenis (Faculty Chair is Dr. Ross)
        • Rep not present
          Considers classroom spaces & technology availability

      Questions? Comments?

      • none

      Meeting Minutes – 11/12/2019

      Welcome/Introductions

      Open Forum

      • What do you want to talk about?
        • ALA Student-to-Staff program will be accepting nominations shortly. Update will be sent out once officially announced. 
          • This supports an enrolled MLIS student to attend annual ALA conference for free – but they will have to work for ~15 hrs while there. Only cost to student is travel (submit to SGO for possible reimbursement). 
          • Student must also be: current ALA member, current member of ALA student chapter, and not have benefitted from this before. 
          • Will be in Chicago at the end of June 2020

      Student Groups : updates, events, requests

      • ALA – Alyssa
        • Next meeting is Nov 19 in CdC 17
          • Tasha Nins (former student) will come speak at group meeting next week 
        • Maker-space tour at Roseville Library on Dec 14th 
      • SLA – Laura
        •  Next meeting is Thursday Nov 14 at 5:15 in CdC20 – will be writing Thank-yous for the silent auction
        • Silent auction last Friday – 9 students registered – raised $780 for SLA travel stipend to attend SLA conference (anyone in MLIS program is eligible)
          • MN Chapter will round out that number to have total of $1000 available for travel
        • Friday  Nov 15: Map Library @ UMN
        • Monday Nov 18: MnDoT Tour — there will be food! SGO will send out the RSVP to all students. MN Chapter is sponsoring this tour. 
        • Two officers positions will be open in Spring Semester
          • Co-Communications & Co-Finance chairs – planning to have elections in December
      • SAA – Dan
        •  Brown-bag lunch last weekend – useful info, great discussion
        • TCART Symposium was last week – Cydnee did a poster presentation on business archives
        • Tour of MPR – today – will have update later
        • Working on Spring tour planning & end-of-semester Pub-Trivia
        • Community project at RCHS continues on Saturday
        • Open officer position: Treasurer – nomination form open now, elections will be held and selection announced @ Dec meeting
      • PLG – Ren
        •  Meeting on Dec 3 will be a potluck. 
        • Also planning book-packing event on Nov 23rd (Saturday) – not confirmed, watch for updates
        • Raised nearly $300 with book-drive & bake sale; bought 20 books from Red Balloon for donation

      Financials

      • Treasury update -Rachel
        • Current balance —>  $2,181.53
        • Reimbursements now closed for Fall 2019 semester

      Topics

      • Graduate Reception – Monday, Dec 16, 6:30 – 8pm
        President’s Dining Room in the Coeur de Catherine (3rd floor)
        • Will have Congrats cards to sign at next SGO meeting
      • Fundraising: how to get funds to the MLIS student groups
        • Not much by way of updates here; still need to determine how funds look under new funding structure. Will re-visit in spring semester. 
          • SLA’s fundraisers do not support their own group, for example. 
        • VOTE at meeting: make fund distribution to student groups a reimbursement model – SGO will draft formal guidelines and have in-place starting Spring Semester
      • Peer-to-Peer Mentoring
        • Need new mentors for Spring 2020- will send announcement calling for interest later this month.  
      • LIS Mixer update: exploring venues and dates at this time, updates to follow @ Dec meeting. (Check with vendors like ASTM, Bloomberg, for possible sponsoring)
      • GSAB Updates: 
        • Survey for Dew-Drop lounge is currently open… 
        • Public Safety will be having an open-house next Tuesday, 12-2 & 4-6
        • Looking for possible activities to fund that aren’t program-specific. 
      • Will be adjusting SGO’s meetings to be on Wednesdays in Spring term (same days as Intro) – will ensure that we do not conflict with other student groups. 
        • SGO will send out a poll tomorrow
        • NOTE: All groups will need to email Deb ASAP to book rooms for Spring. 

      Committees Reports

      • Standard I “Systematic Planning” – OPEN (Faculty Chair is Dr. Lim)
        • Need a new student representative
        • no update
      • Standard II “Curriculum”– Kimberly Nicholson (Faculty Chair is Dr. Yukawa)
        • no update
      • Standard III “Faculty” – OPEN (Faculty Chair is Dr. Dahlen)
        • Need a new student representative
        • no update
      • Standard IV “Students” – OPEN (Faculty Chair is Dr. Lesniaski)
        • Need a new student representative
        • Next big thing: waiting to find out Orientation date
      • Standard  V “Facilities” – Mary Pukenis (Faculty Chair is Dr. Ross)
        • no update

      Some of these committees will have new faculty chairs starting in the Fall

      Questions? Comments?
      none

      Meeting Minutes – 10/8/2019

      Welcome/Introductions

      Open Forum

      • What do you want to talk about?

      Student Groups : updates, events, requests

      • ALA – Alyssa
        • No updates at this time
        • Next meeting is Oct 15th in CdC 17 at 5:00pm
        • No one entered the banned books contest – no winner
      • SLA – Laura
        • Two Tours: 
          • Nov 15 – Map Library
          • Nov 18 – MNDoT (with light supper!)
        • Oct 22 – Salon about news alerting at MoA
        • Nov 8th – Annual Party – $10 tickets for students (come get food & network!)
        • National Chapter: virtual job fair (anyone can join) Oct 15, 1-4pm (register on SLA website)
      • SAA – Dan
        • Had tour of General Mills
        • First session of community project at RCHS has happened, three more sessions:
          • Oct 19
          • Nov 16
          • Dec 14
        • Another tour: Oct – Minneapolis Institute of Art (already at capacity, waitlist available)
        • MPR tour in Nov, date/time TBD
      • PLG – Ren
        • Partnering with Red Balloon bookshop & Wild Rumpus (working with Books for Border Kids) – only happening in October!
          • Sending books to kids at detention centers at the border
          • Donation boxes for book drive around campus – these books will be resold, money will be used for donation
        • Also doing bake sale – Oct 15, 11am – 2pm

      Financials

      • Treasury update -Rachel
        • Current balance —>  $2,281.53
        • Reimbursements are still open, but we are nearing semester limit
          • Reminder: these are first come, first serve
        • Students would like to hear confirmation that materials are received (also when approved, if possible)
        • Submitted financial docs to GSAB, but may need to make edits

      Topics

      • SGO constitution update
        • Still in progress… 
        • Is there a requirement for constitutions from each student group for GSAB, or is this an SGO-only requirement? 
          • Unclear, but chartering documents may need to be found and submitted.
      • Fundraising: how to get funds to the MLIS student groups
        • We are doing research on requirements / regulations around how to do this properly. 
        • If you are interested in forming a fundraising sub-committee, please email lissgo@gmail.com 
      • Peer-to-Peer Mentoring
        • Need new mentors for Spring 2020! Both our current mentors are graduating in December – let us know if you’re interested!
      • MLIS Halloween Potluck : October 21, 4:30-6pm in CdC 20
        • Will have a pumpkin painting party (come hang out!)
        • Might be able to extend the event later if people are showing up late, but depends on room availability
        • Please bring food or drink to share, if you are able
        • SGO will provide plates

      Committees Reports

      • Standard I “Systematic Planning” – OPEN (Faculty Chair is Dr. Lim)
        • Need a new student representative
      • Standard II “Curriculum”– Kimberly Nicholson (Faculty Chair is Dr. Yukawa)
        • Rep not in attendance
      • Standard III “Faculty” – OPEN (Faculty Chair is Dr. Dahlen)
        • Need a new student representative
        • Working to arrange a fall meeting, unknown if it has happened yet.
      • Standard IV “Students” – OPEN (Faculty Chair is Dr. Lesniaski)
        • Need a new student representative
      • Standard  V “Facilities” – Mary Pukenis (Faculty Chair is Dr. Ross)
        • Rep not in attendance

      Some of these committees will have new faculty chairs starting in the Fall

      Questions? Comments?

      • December Grad Reception – suggestion is to schedule for Monday before commencement (Mon. 16 – Graduation is Thus Dec. 19)
        • Deb T will work on finding a room
        • SGO plans to have basic details available by the end of October